Annual Meeting Agenda
5:30-6:00 p.m. — Greet parents and grab dinner
6:00-6:15 p.m.–Update LEAP Bylaws If at least 30 members are present, Sharon Lincoln to provide overview of resolution to update bylaws and conduct vote (Sharon, Laura)
6:15-6:45–Results of parent survey (DeAnna and Mia)
6:45-7:00 p.m.– Other business
– The board is looking for at least one new member for next year
– Election of 2015-2016 board will take place at June board meeting
– Proposed 2015-2016 budget will be presented at June board meeting
– Facilities and programming update to take place at June board meeting
7:00-Meeting to close
Dear LEAP parents:
We’re writing to ask that you attend the LEAP annual meeting, which will be held at 6 p.m. on Wednesday, May 20 in Pod C (the LEAP pod).
The annual meeting is typically attended by a handful of parents, but this year is different and we need at least 30 parents to attend. In addition to asking for your attendance at the meeting, we will distribute a paper ballot that will allow you to vote on a few matters.
We’ll make the meeting as efficient as possible and are scheduling it to begin at pick-up time, when many parents will already be at LEAP. Free childcare will be available during the meeting. The voting matters will be the first item on the agenda at the meeting, so if you are only able to be present for that portion of the meeting, you will be able to vote and leave relatively quickly.
The LEAP Board of Directors and LEAP staff request your participation in this special meeting because after more than 30 years, we are updating LEAP’s Articles of Organization and Bylaws–the documents that describe LEAP to the Commonwealth of Massachusetts and govern the way the program operates. The Board has worked with outside legal counsel to ensure that the proposed amendments reflect current best practices in nonprofit governance.
The edits that we propose to these documents will be distributed to you via email. If you would also like paper copies for review, please let us know.
You may turn in your proxy votes to Katie or Chris beginning on Thursday, May 14. You can also bring them to the annual meeting.
If you have any questions about why we suggest updating the Articles of Organization or Bylaws, please get in touch with Katie, Chris or any member of the board.
Thank you for supporting LEAP. We look forward to seeing you on May 20.
Sincerely,
The LEAP Board
LEAP :: Lincoln Extended-day Activities Program 